How to Change or Update SSS Member Data Record

When I got married, one of the first things I did was to update my personal information in my company and in government agencies where I am a member of like the SSS.

Good thing the procedure was really simple, although I had to line up at the SSS branch since there were many other people who were doing the same thing too.

What I did was I filled out the SSS E-4 form or Members Data Amendment form and updated my information such as my last name and the beneficiaries. As proof for these changes, I submitted a photocopy of our Marriage Certificate and the birth certificate of my child to add her as beneficiary.

If you want to update your data with the SSS, check out the steps and requirements below.

Requirements when updating SSS Member Data

Here is the list of documentary requirements if you want to update your SSS members data.

1. Change of membership type

• To Self-Employed
  • No required documents
• To Non-Working Spouse
  • Marriage Contract/Marriage Certificate or a copy of Working Spouse’s Member Data Change Request form (SS Form E-4) duly received by the SSS where the name of the NWS is indicated as the spouse

2. Correction of name and/or Correction of date of birth

• Birth Certificate or Passport.
• In the absence of the Birth Certificate and Passport, the following are the required ID cards and/or documents:
  • Certificate of Non-Availability of Birth Records from the City or Municipal Civil Registrar or Philippine Statistics Authority/National Statistics Office or National Archives, for the alleged correct name/date of birth; and
  • Any 2 of the following, both with the correct name and at least one (1) with date of birth:
    • Postal ID Card
    • Taxpayer’s Identification Number (TIN) Card
    • Home Development Mutual Fund (Pag-IBIG) Transaction Card
    • Philippine Health Insurance Corporation (PHIC) ID Card
    • Professional Regulation Commission (PRC) Card
    • Driver’s License
    • Government Service Insurance System (GSIS) ID Card
    • Health or Medical Card
    • ID Card issued by Local Government Units (LGUs) (e.g., Barangay/Municipality/City)
    • Overseas Worker Welfare Administration (OWWA) Card
    • Voter’s Identification Card
    • Senior Citizen Card

3. Correction of sex or gender 

Submit any of the following, whichever is applicable:

• Birth Certificate
• Passport
• Member’s copy of Personal Record (SS Forms E-1, RS-1, OW-1, NW-1) duly received by the SSS where the correct sex is indicated
• Court Order granting petititon for correction of sex, if with erroneous entry of sex in Birth Certificate

4. Change of civil status 

Any of the following, whichever is applicable:

• From single to married – Marriage Contract/Marriage Certificate
• From married to legally separated – Decree of Legal Separation
• From married to widowed
  • Death Certificate of spouse, if due to death of previously reported spouse
  • Court Order on the Declaration of Presumptive Death, if previously reported spouse is presumed dead
• For reversion from married to single
  • If legally married to previously reported spouse
    • Certificate of Finality of Annulment/Nullity or annotated Marriage Contract/Marriage Certificate, if due to annulled or void marriage with previously reported spouse
    • Decree of Divorce and Certificate of Naturalization (granted before divorce) or its equivalent, if due to divorce with previously reported spouse
    • Certificate of Divorce (OCRG Form No. 102), if due to divorce of Muslim member with previously reported spouse
  • If not legally married to previously reported spouse
    • Certificate of No Marriage (CENOMAR) from Philippine Statistics Authority/National Statistics Office; and
    • Affidavit executed by the member attesting to the fact of the non-existence of marriage between him/her and the previously reported spouse

5. Updating of contact information 

No required documents

6. Updating of bank information

Any 1 of the following (must be single savings or current account only):

• Passbook
• For ATM, machine-validated deposit slip showing the name and bank account number of member
• Any document showing the member’s name and bank account number (e.g., print-out of online banking transaction, bank statement)

7. Updating of member record status (from “Temporary” to “Permanent”)

• Birth Certificate or in its absence, any of the following ID cards and/or documents:
  • Baptismal Certificate or its equivalent
  • Driver’s License
  • Passport
  • Professional Regulation Commission (PRC) Card
  • Seaman’s Book (Seafarer’s Identification and Record Book)

8. Updating of dependents and beneficiaries

• For reporting of new/additional dependent(s)/beneficiary(ies)
  • If spouse – Marriage Contract/Marriage Certificate or SS Form E-4 of the spouse duly received by the SSS where the name of the member requesting the change is reported as the spouse
  • If child/ren – Birth Certificate or Baptismal Certificate or its equivalent or Decree of Adoption
• For deletion of previously reported dependent(s)/beneficiary(ies)
  • If Spouse – any of the following, whichever is applicable:
    • Decree of Legal Separation, if legally separated with previously reported spouse
    • Death Certificate of spouse, if due to death of previously reported spouse
    • Certificate of Finality of Annulment/Nullity or annotated Marriage Contract/Certificate, if due to annulled or void marriage with previously reported spouse
    • Court Order on Declaration of Presumptive Death, if previously reported spouse is presumed dead
    • Decree of Divorce and Certificate of Naturalization (granted before divorce) or its equivalent, if due to divorce with previously reported spouse
    • Certificate of Divorce (OCRG Form No. 102), if due to divorce of Muslim member with previously reported spouse
  • If Parent/s – Death Certificate, if previously reported parent/s is/are already dead
  • If other beneficiary/ies – No required document/s

It is very important that you update your SSS member data regularly if there are any changes that needed to be updated to avoid any issues and delays when filing for SSS benefit claims.

The SSS offers various benefits, but it is part our responsibility to make sure that we pay our contributions continuously and inform or notify the SSS for any changes in our personal information.